HOW TO SEAMLESSLY ADOPT AN ELN
Our curiosity grew, and we wanted to find possible reasons behind this feeling. After a quick analysis, we observed the following bottlenecks to be reasons for their difficulties in adapting to ELN:
The Selected ELN system is incompatible with the research area.
Different ELN systems are designed for different domains of research. Hence, it is important to consider the research domain of the group while selecting an ELN. If an appropriate ELN is chosen after considering the research domain, the functionalities of the system can be used at the maximum level to benefit the users.
ELN is used for just storing the data and not configured to make it usable elsewhere.
This happens when the data retrieval systems, such as searches, are not configured properly, or in cases when the data stored in ELN cannot be seen in the data visualization tools currently being used. In such cases, initially, the users will use the system just to dump in data, and eventually stop using it entirely when they realize they cannot do anything with the data stored there. Hence it is very important to set up appropriate data retrieval systems and ensure that ELN is linked to the data visualization tools that are currently in use.
Users feel ELN systems are complex and time-consuming to enter data daily.
This happens when the chosen ELN system is very complex and requires intensive training to understand how to use it. Hence, ease of use should also be considered as one of the key aspects while selecting an ELN. Also, the implementation of the ELN system should be in a gradual and phased manner, so that users have time to get accustomed to the system at each phase and have a smooth transition.
With these points in mind, we proposed a methodology that would address all their current perceptions/concerns, and eventually ensure this transition is seamless.
With the proposed solution, we saw several customers going ahead with rolling out ELN, overcoming the reservations that they had in the initial stages. Eventually, the ELN was successfully rolled out in a phased process.